Accounts Payable Specialist

The Accounts Payable Specialist will serve as a core member of our Finance team. We're looking for a highly motivated, detail and deadline oriented, trouble-shooter who's willing to stretch beyond the basic duties of a standard Accounts Payable role. 

Our ideal candidate will have at least three years of accounting experience (ideally in an agency setting).

The role

The Role

  • Set up and maintain relationships with vendors - collect W-9s and process 1099s
  • Analyze, prioritize, audit and enter vendor invoices into accounting software, Workamajig
  • Ensure adherence to PO policy
  • Reconcile 3rd party vendor statements on a regular basis - research and resolve any issues that may arise
  • Manage weekly check runs for all disbursements
  • Audit both Client-billable and Operational expense reports and ensure adherence to Travel Expense policies
  • Ensure accurate and timely reconciliation of our corporate credit cards and Uber account
  • Monitor commuter check reconciliation and coordinate with payroll to input semi-monthly deductions
  • Work with Client Financial Accountants to pull back-up for monthly billing packets
  • Communicate effectively and strategically with agency personnel
  • Assist in preparation for annual audits 


  • Three (3) years of full cycle A/P experience
  • Experience working in a Creative services setting, preferred - i.e. advertising, marketing, PR
  • Associate's degree required (Bachelor's degree preferred)
  • Basic knowledge of accounting principles
  • Excellent written, verbal and interpersonal communication skills
  • Proficiency in MS Excel and enterprise accounting systems
  • Technologically savvy and able to learn new software quickly
  • Self-starter with the ability to prioritize and multi-task
  • A "roll up your sleeves" attitude and a sense of humor
  • Desire to work in a fast paced environment
  • Willing to work overtime as needed

Venables Bell & Partners