Operations

Office Coordinator

We're seeking an energetic and friendly individual to join our Operations team.

As Office Coordinator, you'll play an integral part in ensuring the successful daily operation of our office. It takes a welcoming, self-motivated, flexible, and organized individual to keep this place running smoothly.

The job comes with a multitude of tasks, so we need an adaptable, "think on your feet" type of person. Someone who's able to prioritize importance and make sure everything's done in a timely manner.

Most importantly, we want someone who's excited and inspired by a culture of fun, collaboration and creativity.

The role

The Role

  • Serve as the face of VBP - While covering the front desk, you'll be the first point of contact for our clients, employees, and guests. Greet all employees, clients and other guests in a welcoming manner.
  • Administrative duties - Phones, calendaring, conference room booking, purchasing and food catering orders, etc.
  • Office + Kitchen Organization and Inventory - Open the agency in the morning. Keep kitchens, meeting rooms, and open spaces clean and functional. Order and organize grocery + office supply deliveries.
  • Meeting prep - Order catering and prepare/set up/clean up: food, beverages, plates, silverware, etc.
  • Help out where needed - If you see something that needs doing or someone who needs help, jump in. This includes but isn't limited to: agency projects, event set-up, facilities needs, and covering for the Receptionist.

Qualifications

  • Comfortable working in a fast-paced environment
  • Experience answering phones and managing schedules
  • Open to constant change and adaptable to agency needs
  • Collaborative and positive demeanor
  • Exceptional organizational skills
  • Attention to minute detail

Venables Bell & Partners